Use thedata qualitytool to review and fix the incorrect values for calculated fields. After a project has been moved to production and data has begun to be gathered, any change to the survey can affect the data that has already been gathered, rendering it useless. Next we build a new variable, if we are piping in responses this variable will need to be in a new . Without a subpoena, voluntary compliance on the part of your Internet Service Provider, or additional records from a third party, information stored or retrieved for this purpose alone cannot usually be used to identify you. You may upload files here to save for retrieval later or download previously uploaded files. These tools are found in the Manage Survey Participants section of your project. Do not post links online unless you want people from around the world to fill out your survey! The REDCap Mobile App adds a new dimension to the softwares versatility by providing users with a tool for offline data collection when an internet connection is not available. However, the two surveys cannot be linked, which keeps the first survey's data anonymous. Additionally, ad hoc reporting allows REDCap users to create a host of reports based off any elements in the registry. REDCap views records as shown in Record ID 3 and 9 (see Figure 9). In Figure 13, you will see that the survey addresses Sophia SMITH in the survey instructions. REDCaps default configuration doesnt allow for creation of a progress bar, but you can add one using HTML. REDCap has the ability to repeat a data collection instrument or an entire event of instruments an unlimited number of times without having to specify the amount needed. Additional changes are made to the Add / Edit Records, Record Status Dashboard and Record Home pages. Surveys are versions of forms that permit data collection via email, web links, or even paper. If you need to edit the "Label" of any answer choices during data collection, be sure that the Label stays associated with the same Code -- so, if the answer choice "Chips" had the code value of "1" when you started the project, it should keep the code value of 1 throughout the project. Note: IRB approval is needed to perform e-consenting through REDCap. Action Tag Spotlight @MAXCHECKED: The field type Checkboxes (Multiple Answers) is a very commonly used field type in REDCap projects for obtaining multiple answers to a single question. Note: the record number will remain the same. In a longitudinal study however, a single instrument can exist in multiple events, and to correctly identify the field, you need to first indicate the event name. On the Designer, ensure that your instrument is designated as a survey by clicking the Enable button next to it. Where is the Record ID field? click on the "Hash the Record ID field." 5) Click on "Export Data." Data Exports - How-To Guide 3/31/2017 3 If using Excel, click on the data file to download the data. The first survey can be done anonymously while the second survey collects information. When you perform a data quality check, you can exclude discrepancies to prevent them from displaying again. export_data_access_groups. Use piping, a feature that allows you to add previously collected data into text on a survey. If you need to collect data in a repeated manner, you can enumerate fields on a form (e.g., Contact_Date_1, Contact Date_2, and Contact_Date_3) or repeating forms (see Figure 5). In this case, we want to see how long it took for the Demographics survey to complete in seconds. Are you a PI or Manager supervising staff members who use REDCap? Reports may be generated to identify unauthorized modifications or deletions. Click on the pencil icon to edit the field: When you are in the editing field window, you can edit the Field Label, the Variable Name, add validation, and note if the field is an identifier. So the later instruments can only ever be distributed via Participant List. The Study Management form (Figure 3) is used for registry management. They are special terms that begin with the @ sign that can be placed inside a fields Field Annotation box when adding or editing a field. To remove the exclusion status, click the remove exclusion link in the results table. This will have the field to never show up on the first event but will have it show up on the subsequent events for this instrument. Users can disable or enable the system automatically generating Record IDs in the Project Setup screen under 'Enable optional modules and customizations'. (A link to that page is on the Project Setup tab, in a lower step on the page.) Most projects should be exported to a package that is designed to run statistics, such as SAS, SPSS, STATA, or R. However, some calculations are fine to leave in REDCap, such as simple calculations for branching logic. When cleaning data or reimporting it into REDcap, it must be in the form of raw data. The format must follow the pattern @HIDECHOICE='?? HTC phones, Galaxy tab etc.? Remember that public surveys can be accessed by anyone who has the link, and cannot be restricted by IP/location. You can also add custom rules in the module to track data population for specific fields. If it is a research study, make sure that the PIs name and email are listed, as well as the IRB number. You can then compare [x][current-instance] and [x][previous-instance] to see if there has been a change. when a participant is reporting multiple things of the same type. The NC TraCS Institute is the integrated hub of the NIH Clinical and Translational Science Awards (CTSA) Program at the University of North Carolina at Chapel Hill. Form [is . This feature must be enabled in order to use surveys. Q: Can I access REDCap on Android devices, e.g. 6. Surveys can be enabled at any time in development mode. Run all these rules before exporting data. In this way, you could invite a participant to take a survey by sending them an SMS message instead of an email invitation. The Record ID field is a unique field that is always the first field in the project and is mostly not modifiable. Section header fields follow branching logic for all fields until the next section header. The Data Quality tool is a great way to help ensure the integrity of your data. If [variable] is empty the option will display as ____, so try to make sure that [variable] is filled out before a subject sees this. Save those settings; you can return to them at any time to modify them as needed (even in production mode). In the User Rights tabyou can create roles with custom permissions, including permissions that are form-specific. Did you know you can easily compare and contrast information between two records in REDCap in real time? All REDCap surveys and data collection instruments can be downloaded as PDFs and printed for manual offline data collection. Using the automated invitations feature, you can schedule survey to be sent at a specific date andtime, as well as based on a specific response to a previous form or survey. There are two ways of adding custom numbering to your REDCap surveys: via the online designer or the data dictionary. Branching/skip logic permits varying questions dependent on previous answers. ), Fundamentals for Building Inclusive Research Teams Workshop, Small Grants to Advance Translational Science (S-GATS), Tufts CTSI Community Partner Awarded Grant to Address the Impact of Problem Gambling in Asian Communities, https://collaborate.tuftsctsi.org/redcap/redcap_v10.6.16/DataEntry/field_embedding_explanation.php, Dissemination and Implementation (D&I) Core, REDCap: Research Electronic Data Capture, Cohort Discovery Powered by Accrual to Clinical Trials (ACT) Network, Tufts Medical Center Research Data Warehouse, National COVID Cohort Collaborative (N3C). When the project is in production mode and significant changes need to be made, it is wise to copy the project and make changes to the copy. REDCap is a secure web application for building and managing online databases and surveys. Automated Survey Invitations can be used to schedule surveys to be sent at a specific day and or time! Specific applications include a body map (the over 70 body regions), a smile scale from 1-7 with facial expressions, and 3 representations of teeth and teeth surfaces. This permits for easier participant tracking, workflow processes, and error identification. So click that Enable button. Interested in modifying the appearance of surveys, or making them information-only? Many customizations can be configured on a per-project or per-survey level for maximum flexibility. A sample project, modified from the Shared REDCap instrument library, to help familiarize new users with the question types available in REDCap. Once you have completed the projects instruments, you can then move the project to Production status and have the option to delete all test data. You can request to activate a Double Data Entry featurebefore you begin your data collection. Labs commonly have multiple values, and using repeating forms is an easy, organized way to collect those values. Create a copy of your project, adding TEST to the name, and try new features on the TEST version before repeating it in the real project. 6. In this example, we add a field note if the desired unit mg/dL to the Blood Glucose field and the % unit to the Hemoglobin A1C field. This REDCap module protects a public survey with a CAPTCHA. This guides describes how to format and apply branching logic, also known as skip logic, to questions using the Online Designer method to build a database in REDCap. Add the @HIDDEN-SURVEY action tag to this field so that it is not visible to participants taking the survey and only appears when checking the form itself in the Record Status Dashboard. How to register for a REDCap account or to change the email or name associated with your account. To get the most out of REDCap, please refer to these helpful hints: External Module Spotlight Auto Record Generation: Do you have multiple REDCap projects where youd like to migrate some specific data from one project to another? In the Main Project Settings step at the top, find the button to enable surveys in the project. This guide describes how to delete a project from REDCap so that is does not remain on the REDCap servers indefinitely. This feature must be enabled in order to use surveys. For example, we can quickly plot out all Blood Glucose levels for all participants. Smart Variable Spotlight [record-dag-name]:If your project uses DAGs (Data Access Groups) you can use this smart variable to determine the DAG that the current record belongs to! Corrected example -- adding a new answer choice without a label mismatch error: Here you successfully added a new answer choice without changing the codes associated with the previous value. Always keep a copy of your most recent data dictionary, and save the project and the data before making significant changes! You can hide a choice for which you've previously collected data (as opposed to deleting the choice, which deleted the data). This guide describes how to create and format calculated fields, such as BMI, using height and weight fields and a subjects age using two date fields. For more details about how to use this module in your project check, The REDCap 9.5.5 upgrade brought many new features, including, For an in-depth look at more features of the 9.5.5 upgrade, check out the, As part of the REDCap 9.5.5 Upgrade in February 2020, Tufts CTSI has enabled the, For more details about the Mobile App, what its for, and how to use it, please, Do you want to personalize your project for the study team as well as for the participants? When building forms where you are using the same set of choices for different multiple choice fields, click on the copy existing choices link (above the Choice dialogue box in the Add New Field pop-up). Then, create a calculated field to be used as the variable for analysis, which you can set to be hidden with the @HIDDEN action tag. Click the Action Tags icon to see the full list of Action Tags options and their descriptions. Figure 10: Diabetes Management Methods Form. This labeled data dictionary file was created by the Vanderbilt REDCap support team to help you become familiar with how REDCap projects appear in csv format. For each function we will show how the function could be used to support our sample registry. It is best practice to utilize as it aides with reporting and record keeping. This REDCap external module functions as branching/skip logic for entire REDCap forms and surveys. The module is designed to migrate any or every data field in the source project that matches a data field in the destination project by both name and type. This REDCap external module generates a PDF of a survey upon completion and automatically saves it to a file upload field within that subjects record. Reports are highly customizable, and can be assigned to be visible to different project members. The units portion can be set to one of the following: y representing years, M for months, d for days, h for hours, m for minutes and s for seconds. But once you start entering data, changing the variable name of the record_id field will delete all of the data in your project, because youve essentially deleted the key that allows REDCap to understand where the data belongs. REDCap is primarily a data collection tool and is not intended for long-term storage of study data, especially if it contains PHI. Under the 'Data Collection' menu on the left , select 'Record Status Dashboard ' 4. See tutorial 7: Surveys for more information. After a data export, the resulting data and syntax files are stored here also. Only that survey can have a public link. @HIDDEN -- Hides the question/field on the survey page, the data entry form, and in the REDCap mobile app. All integration should be completed in collaboration with the REDCap team. General Tips User-Friendly Survey Buttons: Often times, it can be unnecessarily cumbersome for participants to answer radio or checkbox questions where the buttons appear too small on their screen or is too difficult to click on mobile phones. Although DAGs can be created at any time, it is best to set it up before the project goes live. Piping allows you to use the value of any form in that record in a field or value of another form. Each form has a Delete Data for THIS FORM only button, which does just that. Then we can convert it to a Survey using REDCap (Watch REDCap Survey Video) as see in Figure 11. If the data within those fields matches across multiple records, a duplicate is reported. First, look on the Project Setup tab. While REDCap does have a QR code feature, we recommend that you don't use it as it requires participants to download a special app. After enabling surveys, go to the Online Designer. To assign a record, open the record from Add/Edit Records and click the Choose Action For Record button. Statistical software might have trouble opening your export file for any number of reasons. You can use, Do you wish the list of choices was more manageable and user-friendly? You can build surveys that use repetitive choices faster by using the copy existing choices option. Covers how to create a new project, how to add or edit data fields, field types available and branching logic and piping. For example, to hide the choice 'Chips', which is coded as '1', enter this Action Tag: @HIDECHOICE='1', To hide both 'Chips' and 'Beans,' which is coded as '6', enter this Action Tag: @HIDECHOICE='1,6'. This helps supports consistent data entry. This is especially true if you are promising a reward (like a gift card) for completing the survey. Create a Descriptive Text field in your instrument and then create the variable name. The Record ID field is always the first field in the first instrument listed in the Online Designer. Once you're familiar with how REDCap formats csv files, you can: The "Field Label" is the text of the question your participants see displayed on the survey page (or that data entry persons see on the data entry page of a database). Action Tag Spotlight @CHARLIMIT: If you need to restrict the number of character a user can enter into a Text Box or Notes Field the @CHARLIMIT Action Tag can help accomplish this task. REDCap (Research Electronic Data Capture) is a secure, HIPAA-compliant web-based application designed for data collection for research studies. Instrument names -- don't change them via the Data Dictionary, or you'll lose all data on form completeness. This will help you to find an option more quickly. When building forms where you are using the same set of choices for different multiple choice fields, click on the copy existing choices link (above the Choice dialogue box in the Add New Field pop-up). REDCap supports the use of HTML tags to format text in question labels and response lists. This process is activated by a trigger field being saved. These include font size, font color, and spacing/indentation of field label text. The technical storage or access that is used exclusively for anonymous statistical purposes. By default, this cannot be duplicated. Otherwise, it is best to use Repeating Forms. FRSL hides unneeded forms for a specific record on the list of Data Collection Instruments due at each event, and grays out the colored buttons for the unneeded forms on the Record Status Dashboard and the Record Home Page. personally identifiable data and protected health information, Demographics: First Name; Last Name; Gender; Birth Date; Phone; Email, Study Management: Opt-Out; Enrolled in a Study; Last Contact Date, Labs: A1C result; A1C Date; Hemoglobin A1C; Hemoglobin A1C Date. Please email redcap@pcom.edu if your project needs to be moved back to development mode.) In this example, we want to ask about Diet, Exercise, and Medication methods only if they say they use those methods to manage their diabetes. Record Home pages contains PHI by anyone who has the link, and spacing/indentation of field label.. Project and the data before making significant changes with your account register for a account... 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